RFP and Vendor Management
Engagement model
RFP and Vendor Management is authorized through its own Statement of Work. A refundable $500 Engagement Deposit applies to the Statement of Work and credits against the first invoice. See our Engagement Terms for the full engagement model.
Service Description:
RFP and Vendor Management
What it is
RFP and Vendor Management supports the board through the process of soliciting, evaluating, and selecting the equipment vendor, electrical contractor, and network service provider that will deliver the EV charging infrastructure. The service is structured so the board controls the decision and Ready EV Now controls the process.
Who it is for
Boards and property managers that have completed an EV Infrastructure Strategy (or comparable planning work) and are ready to put the project in front of vendors.
Why this service is independent
Ready EV Now is not affiliated with charging equipment manufacturers, installers, or any vendor that might bid into your RFP. We have no commission arrangements, no preferred-partner agreements, and no incentive to favor one vendor over another. Our evaluation and recommendation reflect only the board's stated criteria.
What is delivered
A Request for Proposal (RFP) aligned with the EV Infrastructure Strategy and the building's governance requirements
Identification and outreach to qualified equipment manufacturers, electrical contractors, and network service providers
Comparative evaluation of proposals against the board's stated criteria, including cost, scope, warranties, and operational responsibilities
Coordination of vendor questions, site walks, and clarification rounds during the RFP period
A vendor recommendation memorandum supporting board review and selection
What the Client receives
A final RFP document issued under the Client's name or under Ready EV Now's name, as the Client directs
A bid tabulation and comparative analysis of the responsive proposals
A written recommendation memorandum identifying the preferred vendor or vendors and the reasoning behind the recommendation
The final deliverable is a recommendation. The selection decision belongs to the board.
What this service is not
RFP and Vendor Management is not contract negotiation, construction administration, owner's representation during installation, or commissioning. Those activities are out of scope for the RFP service and are not part of the standard Statement of Work. When a Client wants Ready EV Now to continue past vendor selection into installation oversight, that scope is determined and priced separately.
Typical timeline
Eight to twelve weeks from authorization through recommendation, depending on the size of the building, the complexity of the scope, and vendor responsiveness.
Dependencies
The RFP service assumes a completed EV Infrastructure Strategy or equivalent planning input. Without that input, the RFP cannot be scoped against the building. When a Client engages Ready EV Now for RFP work without a prior Strategy, the Statement of Work will incorporate sufficient planning work as a first phase to make the RFP defensible.
How this leads to next steps
After selection, the Client executes a separate contract with the selected vendor or vendors. Ready EV Now can support contract review on request, scoped through a change order or a separate Statement of Work. The Client may also choose to engage HOA Bylaws Amendment Support in parallel, so that the governance framework is ready when installation begins.